Branch Administration Coordinator - Moray & Elgin

• SSAFA - The Armed Forces Charity

• VO96332

Do you enjoy multi-tasking and coordinating events? Is attention to detail one of your strengths? If so, we’d love to hear from you. You don’t need an Armed Forces background, just good organisation, and IT skills. This role will support the Grampian Branch of SSAFA covering Moray and Elgin and volunteering alongside the Branch Secretary with a focus on supporting the volunteers for the branch in this area by organising meetings, check ins with the volunteers and building the awareness of SSAFA across this part of the Grampian branch area. you will be joining a small team of dedicated volunteers that support with the administration for the branch.

What is an Administration Coordinator?
The Administrator Coordinator is a key member of the team, ensuring the smooth running of the branch and supporting day to day operations. This role is at the heart of the branch, overseeing the group inbox, organising meetings, and liaising with volunteers and external stakeholders.

What will you be doing? Every SSAFA Branch has different needs, however, below are the main activities of a Branch Administration Coordinator.
• Overseeing enquiries: Overseeing the administration of the branch shared inbox and post, ensuring queries are answered
• Getting people together: Organising internal meetings, both virtually and face to face
• Planning and organising: Liaising with internal and external stakeholders to arrange events such as the Branch Annual General Meeting
• Note taking and recording: Maintaining accurate records of meetings and decisions
• Communicating: Supporting the Branch Chair with internal communications, keeping other volunteers up to date and informed
• Tracking and ordering: Keeping a record of branch assets, ordering stationery, and ensuring maintenance of equipment
• Supporting health and safety: Supporting the Branch Chair with administration of personal, office and event risk assessments where required

Experience required

Friendly and approachable people with good written and verbal communication skills.
• Some experience of coordinating people or events is beneficial as well as administration skills
• Good IT skills e.g., confident using email and online diaries– you will receive your own SSAFA email address
• Respectful and non-judgemental approach.
• Understanding of the importance of confidentiality and boundaries.
• This role would suit someone who would like to volunteer regularly, each week.

Travel details

Home based so minimal travel is needed except for meetings and training.

Travel expenses

45 per mile and public transport costs covered

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