Secretary

• Alva Glen Heritage Trust SCIO

• VO101784

The role of Secretary is essential for the operation of the charity. The role is a member of their Trustee body and will play a part in general decision making as well as in the specifics of the Secretary role. They will be expected to attend Trustee meetings, which are usually held around 6 times a year but are more frequent in the run-up to the biennial illuminations.

Alva Glen Heritage Trust was founded about 20 years ago to help maintain the public areas of Alva Glen. The monthly workdays on the first Sunday of every month (except in January), when their team of dedicated volunteers plant and maintain floral displays, remove litter and keep the paths clear in the lower part of the glen. The group commissions and maintains the visitor attractions such as sculptures, as well as specific wildlife features including bughotels and a hedgehog home.

In the upper part of the glen they maintain habitat for the nationally rare Northern Brown Argus butterfly. Once every two years they arrange the renowned Alva Glen Illuminations, which attracts around 4,500 visitors in two hours.

The Treasurer is a key role on the Trustee body and is responsible for the probity of their financial transactions. Alva Glen Heritage Trust are not a large organisation and their total funds rarely exceed £7,500. They have no employees, our funding comes from specific grant applications and revenue from the illuminations.

The duties of the Secretary include:

• arranging and minuting Trustee meetings which are held around 6 times a year (more frequently in the run-up to the illuminations);


• arranging and minuting the AGM; dealing with OSCR regarding annual returns and maintaining the Trustee list;


• maintaining volunteer contact details; assisting with grant and other funding applications; producing reports for funders where this is required;


• acting as first point of contact for inquiries from the public, press and stakeholders and maintaining the electronic document store (currently DropBox).

They will have the support of their fellow Trustees, and they also have some very committed and skilled volunteers.

The specific duties of the Treasurer include:

• maintaining accurate records of financial transactions;


• preparing annual accounts;


• finalising and signing accounts with the independent examiner;


• ensuring all invoices are paid on time;


• advising the board on available funds;


• ensuring restricted funds are managed appropriately;


• assisting in preparing grant applications; attending Trustee meetings and the AGM.

Support will be offered by their current acting Treasurer and other members of the board. They have some very experienced and helpful volunteers.

Experience required

A high level of organisational ability and fluency in written and spoken English is required.

They must have an open and inclusive attitude and be able to communicate with a wide range of people from all walks of life.

An experience of administration would be helpful as well as a knowledge of word processing and spreadsheet software.

Experience in note-taking at meetings would be helpful but support can be offered with this.

• About
• Notes

Support

Taster

Applicants will be supported by their current acting Treasurer as well as other members of the Board and their volunteers.

Anyone interested is welcome to join them to see what they do on one of their workdays at Alva Glen Car Park, 10 a.m. on the first Sunday of every month (except January) with cake at 12.

Restrictions

There are no restrictions, though we would prefer a resident of Clackmannanshire. Ideally some life experience is needed, and it is likely that the workload would best suit someone over the age of 20.

Volunteers (aged 12-25) taking part in this opportunity are eligible to claim Saltire Awards hours for their activity.
Find out more

This volunteering opportunity is also advertised across Clackmannanshire.

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