Secretary for DDT Trading (The charity trading subsidiary of the Dunblane Development Trust)

Dunblane Development Trust
VO104592

Company Secretary (Voluntary Position)
DDT Trading Ltd - Dunblane

DDT Trading Ltd is the trading subsidiary of Dunblane Development Trust (DDT) and operates The Giving Tree, our highly successful charity shop in Dunblane. As the organisation continues to grow, we are seeking a committed and skilled Company Secretary to join our Board and support us in building and maintaining strong governance and compliance.

Our Head Office is based at the Braeport Community Centre in Dunblane, part of the wider Dunblane Development Trust.

This is a voluntary role with a modest time commitment. The Board meets quarterly, and there is no AGM, making this an excellent opportunity for someone who would like to contribute their expertise without a heavy ongoing demand.

We are particularly keen to hear from individuals with legal, financial, or risk management experience, as these skills would complement and strengthen our current Board.

Key Responsibilities

Coordinate all arrangements for DDT Trading Ltd Board meetings and formal events, including annual scheduling, venue bookings, agenda preparation, minute-taking, and follow-up actions.

Act as the main point of contact with Companies House, ensuring accurate and timely submission of statutory notifications and filings.

Oversee governance compliance, maintaining and reviewing key documents including the Memorandum and Articles of Association.

Update relevant pages on The Giving Tree website where required.

Manage the main DDT Trading Ltd email account, responding or redirecting communications to Board members, officers, or staff as appropriate.

Maintain accurate records for Directors, including the register of interests, code of conduct documentation, skills register, and issuing appointment letters.

Serve as the initial point of contact for any public complaints relating to DDT Trading Ltd or The Giving Tree.

Support the updating and maintenance of organisational policies and procedures.

If you are passionate about supporting community development and have the skills to help us strengthen our governance as we grow, we would love to hear from you.