Secretary of the Board

Inclusive Homework Club
VO106021

Inclusive Homework Club primarily supports children with additional support needs and those from disadvantaged backgrounds, we provide accessible, one-to-one tutoring in English, Maths & Science to primary and secondary school students in Glasgow. We also offer adult community classes and sports club for children during school holidays.
The Purpose of the Role
The Board Secretary ensures the charity operates effectively by supporting good governance, maintaining accurate records, and helping the board run smoothly and in line with Scottish charity regulations.
This is an opportunity to learn new and develop existing skills, and to gain access to free training.
We are looking for individuals with strong organisation and time management, good written communication (especially note-taking), attention to detail, understanding of governance (or willingness to learn) and ability to maintain confidentiality.
Key Responsibilities

Board Meetings
Schedule and organise trustee/board meetings every 2 months.

Prepare and circulate agendas in collaboration with the Chair

Take clear and accurate minutes

Record decisions and track action points

Follow up on agreed actions with trustees

Governance & Compliance

Ensure the organisation complies with:
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 Charity regulations (OSCR)
 
 
 The organisation&rsquo;s constitution
 
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Support trustees in understanding their duties and responsibilities

Keep policies and governance documents up to date

Record Keeping

Maintain organised records of:
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 Meeting minutes
 
 
 Trustee details
 
 
 Key organisational documents
 
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Ensure documents are stored securely in our SharePoint.

Communication

Act as a communication link between trustees

Circulate reports, updates, and meeting papers in advance

Ensure all trustees are informed and prepared for meetings

Support to Chair & Board

Work closely with the Chair to:
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 Plan agendas
 
 
 Keep meetings structured and effective
 
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Provide guidance on governance processes where needed

External Compliance (Charity-Specific)

Support submission of:

 Annual returns to OSCR
 
 
 Any required reporting documents
 
 
 helping in recruitment occassionally when need arises

Keep track of important deadlines

Time Commitment

Approx. 3–5 hours per month

Attendance at board meetings every two months

Occasional additional time for preparing minutes or documents

If you are interested, please click the ‘Apply’ button below (available when registered and logged in). You will then be contacted by the coordinator by email or phone call. If you have not heard back after 5 working days, the first step is to contact the organisation with the contact details provided. You could also check your junk/spam folder on your emails just in case the response is there. If that doesn’t work out, then please feel free to contact Volunteer Glasgow on [email protected].

Experience required

Skills & Experience required
Strong organisation and time management
Good written communication (especially note-taking)
Attention to detail
Understanding of governance (or willingness to learn)
Ability to maintain confidentiality